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THE GLEN OF PACIFIC GROVE HOMEOWNERS ASSOCIATION |
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THE GLEN OF PACIFIC GROVE HOMEOWNERS ASSOCIATION November 16,
2004 1.0 CALL TO ORDER 6:00 PM 2.0 ROLL CALL Diana Busman Director Managing Agent Joseph Chaffers - absent Members present – Wolfgang Haas (#11), Roger Axt (#13), Connie Shelstad (#19), Alice Freyeisen (#58), Rick Busman (#71), Faye and Ken Morley (#86), Stephanie Lee (#104), Nancy Evans (#106), Candy Pollock (#110). 3.0 AGENDA REVIEW / RESIDENT REQUESTS – Connie advises construction is starting at her unit. Jim Ray advises there is a hole in his wall and hooks hanging from the outside of #92. Rugar will bring this to the painter’s attention. Wolfgang advises the Board needs to adopt a policy regarding metal garage doors which do not match the Navajo white paint scheme. Alice has dry rot and painting issues. 4.0 APPROVAL OF MINUTES – 5.0 REPORTS 5.01 FINANCIAL REPORTS – Jim Ray. Written report submitted. Ekim has been paid $69,260 with $67640 to be paid. 5.02 WELCOMING REPORT – Jack Rugar. No new move-ins since the Annual Meeting last week (11/9). 5.03 WEBSITE REPORT – Glen Grossman. A new “forms” page has been added to the website. Ken Morley suggests it link to the forms on the Architectural Control Committee page. 5.04 GARDENING REPORT – Rodger Axt. A written report was submitted (see attached). The Committee will be meeting with Susan McDonald with whom we contract for gardening services. They plan to discuss with her suggestions from the horticulturalist and to discuss a new contract (the old one expired in June). Susan advised she plans to be raising her rates. Grossman notes it was represented to the Budget Committee last spring that Susan did not intend to raise her rates. Busman instructs Rodger to attempt to obtain three bids for gardening services. Rodger advises Susan’s general liability policy is expiring this month and she is working with her broker to secure a new policy. The Committee requests a Board member attend the meeting with Susan. 5.05 EMERGENCY PREPAREDNESS REPORT – Stephanie Lee. No report. She suggests this item be dropped from future agendas. 5.06 RULE COMPLIANCE REPORT – Diana Busman. No report. Grossman suggests the Rules Enforcement Committee be resurrected to deal with Rules violations. Idea tabled to the next Board meeting. The tenant in #65 is still parking diagonally in her driveway. Rugar will make contact. Candy says the boyfriend of the daughter in #84 was speeding on Glen Lake Drive (Rugar estimates he was going 40 mph) and when Candy and Rugar told him to slow down, the boyfriend responded in a rude (but not threatening) manner. He also parks on Glen Lake Drive in violation of No Parking signs. Several people want him banned. Grossman to advise #84 the boyfriend may not enter Glen Lake Drive. 5.07 MAINTENANCE REPORT – Jack Rutherford. Gutters need sweeping because the dirt and debris in them is interfering with the paint job. Sun Rain proposes to sweep the roofs and clean the gutters on the two-story units for $600. Motion by Grossman, seconded by Rugar, to approve the bid by SunRain, to be paid from account #7600 general maintenance. Motion passes. 5.08 LAKE REPORT – Jack Rutherford. No report. 5.09 WILDLIFE CONTROL REPORT – Jack Rugar. No new raccoons caught since the last Board meeting (11/4/04). Our pest control person is having the traps cleaned. 5.10 ARCHITECTURAL CONTROL REPORT – Ken Morley. #67 has installed a metal garage door and they want to paint it with Benjamin Moore’s Navajo White to match the trim color. They will agree to all future maintenance of it including painting it. Someone mentioned those garage doors have a lifetime warranty on them (the paint is baked on). We need to clarify the Navajo White as each paint company's Navajo White may be different. It should be the Navajo White that matches our trim.
5.11 AD HOC COMMITTEES – Jack Rugar 5.11 NEWSLETTER ITEMS: · Advise residents that garage doors must be Navajo White in color.MCC has changed banks so if you are on Auto-payment, change the bank. · Any requests for the gardeners must go through the gardening committee. Leave a note in The Glen mailbox across from unit #98. Include your name, phone # and unit # and someone will get back to you. If you are unable to get to the Glen mailbox, call the Glen phone # 642-2441 · Rule Enforcement: some residents are not complying with our Rules and Regulations. If you don’t want to see the Rules Enforcement Committee resurrected, please comply with our Rules and Regulation and ask your fellow neighbors to comply. · Garbage Bins: Do not go out onto the street until Tuesday evening. Do not mix recyclables with non-recyclables. Do not use the gardeners’ bins unless you are putting in plantings. They have to remove non-gardening items from the bins. · Double-pane windows. Any one having a problem with fogging? 6.0 UNFINISHED BUSINESS 6.01 TV Bulk Rates – Candy Pollock. No report. 6.02 Painting – Jack Rugar. Report from Dennis Sullivan submitted. Chimneys are in bad shape and must be sealed. Motion by Rugar, seconded by Grossman, to have Ekim seal the chimneys which have not yet been painted. Motion passes. Rutherford will call Jeff Kane to get a quote on how much it will cost us to get a limited workers’ compensation policy to cover hiring workers to seal the chimneys which have already been painted. Rodger notes the white trapezoids on the single story units have not been painted. Candy says they are supposed to be painted with accent color. Rugar advises there is a controversy in some places as to what color a wall should be painted. Candy and Stephanie will walk the grounds and identify where walls from different units meet and what color the paint should be. Jim Ray has the Amended Contract signed by Grossman on behalf of The Glen. He will mail it to Ekim and request a signature. 6.03 Rules for Renting – Currently 17 units or 30% are rentals. Is the Board going to limit the number of rentals or the type of rental (e.g., less than one year vs. more than one year; only one rental per year). Deferred. 6.04 Old Minutes – action on Minutes from 7/20/04, 9/21/04, and 11/4/04 deferred. 7.0 NEW BUSINESS – 7.01 Gutter Cleaning – (handled under 5.07) 7.02 New CC&Rs & bylaws – Grossman to contact John Garvic to arrange a meeting, perhaps in San Jose to save the Association money. 7.03 fogging up of double-pane windows (#52, 54) – Several people advise that double-pane windows are not original and therefore not the Association’s responsibility. 7.04 Holiday Decorations – Rugar wants to decorate the common areas with holiday decorations. Motion by Grossman, seconded by Ray, to allow Rugar to decorate common areas (by the lake, the bridge, the mailboxes). Motion passes. 7.05 Painting of Metal Garage Doors – tabled until the next Board meeting. 7.06 Resurrection of Rules Enforcement Committee – tabled until the next Board meeting. 7.07 Election Issues – Grossman believes that at the Annual Meeting, 5 proxies were not valid. Four proxies did not designate a proxy holder and one was signed in 2002. Even four invalid proxies could have made the difference in his election over Nancy Budd. Motion by Busman, seconded by Rutherford, to refer the matter to John Garvic to advise us whether the proxies were invalid and if so, what to do next. Motion passes. 7.08 Blueprints onto CD ROM – Rodger Axt to report at the next Board meeting. 7.09 The Glen telephone – Busman will assume the duty of answering the answering machine. 8.0 CORRESPONDENCE – none 9.0 FUTURE BOARD MEETING / ADJOURNMENT – 12/14/04 at 6:00 p.m. at 71 Glen Lake Drive.
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