|
|
|
THE GLEN OF PACIFIC GROVE
HOMEOWNERS ASSOCIATION September 18, 2007
1.0 CALL TO ORDER 6:00 PM The Board met at Forest Lodge but when unable to obtain access to the premises, adjourned to 92 Glen Lake Drive, Pacific Grove, CA. 2.0 DIRECTOR ROLL CALL President Jack
Rugar Present Managing Agent Joseph Chaffers Absent Members present: Lynn Bomberger, Marcia Scala, Marce Grossman. 3.0 AGENDA REVIEW / RESIDENT REQUESTS 4.0 APPROVAL OF MINUTES – Motion by Axt, seconded by Grossman, to approve minutes from 07/17/07 Board Meeting. Motion carried. 5.0 REPORTS 5.01 FINANCIAL REPORTS – Treasurer Axt reported a Monterey County Bank CD expires soon. President Rugar will transfer the funds to the Wells Fargo Investment account. – $49,350 currently at Santa Clara Valley National Bank earning minimal interest. Treasurer Axt to recommend to the Board the limit at which point funds should automatically be transferred to the Wells Fargo Investment account. – Treasurer Axt will discuss with MCC the late charges and other items set forth on the Balance Sheet by MCC. 5.02 NEW RESIDENT INFORMATION REPORT: Vice-President Lauritsen reports there is a new owner in unit 74 and updated info was provided on the owner of unit 25. 5.03 GARDENING REPORT: no report
5.04 MAINTENANCE REPORT: no report
5.05 LAKE REPORT: no report
5.06 WILDLIFE CONTROL REPORT – President Rugar reported five raccoons trapped and removed. 5.07 ARCHITECTURAL CONTROL REPORT: Chair Ken Morley submitted a written report. Unit #3 obtained permission to install three solar tubes. Unit #74 did not request permission to install a new garage door but the garage door complies with HOA requirements. 5.08 NEWSLETTER ITEMS: The pedestrian walk-through gate is being left open. Newsletter needs to carry a blurb about securely closing the pedestrian gate. 5.09 RULE ENFORCEMENT: President Rugar reports no issues. 6.0 UNFINISHED BUSINESS: 6.01 2852 Forest Hills Blvd. – Axt reports he will be in touch with Ms. Pham with a demand that she assist in fixing the fence and redirecting her water drainage pipe. 6.02 Drainage Problem in Units #30 and 42 – Grossman reports Soil Survey, Inc. submitted a report with recommendations for both units. Axt advises he and Morley have a different suggestions. Axt will write to Soil Survey with his suggestions and request comment from the engineer. 6.03 Adoption of a Budget: Treasurer Axt advised the Association has $482,129 in Reserves, dues do not need to be at $350 per month, at $305 per month per unit we will be 90% funded on 8/31/08, and the Budget Committee recommended dues be $305 per month per unit. Motion by Axt, seconded by Lauritsen, to set dues at $305 per month per unit effective 11/1/07. Motion passed 3 to 1 (Grossman voting no). 6.04 French Doors for Unit #110: Rugar advises the doors will be installed on 10/5. . 6.05 Election Report: Election Inspector Morley submitted a written report that the only nominations for three director positions were Betty Lauritsen, Marcia Scala, and Nancy Budd, all nominated have agreed to serve, so there is no need for issuing ballots. 7.0 NEW BUSINESS: 7.01 CPA Audit for 2006-2007 – Board agrees without objection to retain Amrik Chand to perform an audit and prepare necessary tax returns. 7.02 Fines for Rules – Lynn Bomberger discussed modifying the schedule of fines. No action taken. 7.03 Election Rules Modification – Grossman moved, seconded by Axt, that section 8 of the Election Rules (The inspector or inspectors of election shall do all of the following) be amended to add the following: “Determine that each person nominated to be elected as a member of the board of directors is an owner. Determine that each person nominated agrees to be so nominated.” Motion passed. 7.04 GLEN Website: There was discussion that information from the minutes are posted on The Glen website and appear in Google searches. After being requested to see how our site can be “protected,” Grossman advised he had quotes for password protecting the site. Rugar advised one password would not be secure while 60 passwords would be an administrative nightmare. 8.0 CORRESPONDENCE – Thank you notes received from Doug Weaver of Glen Heights and Diane Hardcastle for thinning the trees. Axt authorized to top the eucalyptus trees behind the garage to unit #86. 9.0 FUTURE BOARD MEETING / ADJOURNMENT – 11/20/07 at 6:00 p.m. at the Forest Grove HOA Clubhouse, Forest Lodge Road, Pacific Grove, CA. Respectfully submitted,
Glen Grossman, Acting Secretary |