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THE GLEN OF PACIFIC GROVE
HOMEOWNERS ASSOCIATION May 18, 2007
1.0 CALL TO ORDER 6:00 PM 2.0 DIRECTOR ROLL CALL President Jack
Rugar Present Managing Agent Joseph Chaffers Present Members present: Lynn Bomberger, Wolfgang Haas, Diane Hardcastle, Marce Grossman, Faye and Ken Morley, Candy Pollock and Jim Ray. Guest: Doug Weaver from Glen Heights 3.0 AGENDA REVIEW / RESIDENT REQUESTS – Diane Hardcastle requested that the trees around her unit be inspected for dead wood. Axt responded that portion of The Glen has not yet been inspected but is scheduled to be done within 1 – 1˝ weeks, along with others by the fire trail between The Glen and Glen Heights. – Doug Weaver from Glen Heights requested that we consider topping the trees in front of his unit. He was told it was our policy not to top trees, but that we will be happy to inspect them to see if they can be trimmed. He requested that he be present when the work is done. Axt promised to call him (620-1900). – Ken Morley suggested another speed bump be installed on the hill between Units 14 and 16. – Glen Grossman reported there is a board under Unit 42’s bedroom window that needs repair. Axt said it can be replaced as soon as the irrigation by it is repaired (probably within the week). – Diane Hardcastle requested her unit’s gutters (#65) be checked. Axt promised that they will advise her when it’s scheduled. – It was suggested that the “No Parking” signs by Arnette Park be replaced. It was recommended that homeowners and/or tenants call the City with that request. – Candy Pollock requested that the Rules and Regulations regarding parking be revisited. When she heard the current rule, she rescinded her request. – Pollock requested the Board consider installing a basketball hoop on the back wall of the tennis court. Discussion was tabled until the next meeting, pending further research by her on what residents near the tennis court feel about it, cost, etc. – Jim Ray complimented the various committees and boards on the way the Glen looks. 4.0 APPROVAL OF MINUTES – Motion by Betty Lauritsen, seconded by Glen Grossman to accept minutes from 03/20/07 Board Meeting. Motion carried. 5.0 REPORTS 5.01 FINANCIAL REPORTS – Treasurer Axt reported he had transferred funds from the CDs to the Wells Fargo Investment account and all seemed to be going well. – There was no review of the financial statements provided by MCC via mail to the board members. 5.02 NEW RESIDENT INFORMATION REPORT – Lauritsen reported that there are new residents in four units: #25, 52, 63 and 76. – Tenants in Unit #25 will not provide any information so Chaffers was instructed to send the owner a letter informing them that the Rules & Regulations require notification of renters’ names and phone numbers. 5.03 WEBSITE REPORT: No report. 5.04 GARDENING REPORT – Chair Pollock reported that the gardeners are making progress on the tasks that come in the Spring. – They are awaiting prices from Granite Construction before starting the concrete work. – They are aware of the downed tree by Unit 9. – She was advised that the gardeners need to check the sprinklers for overflow. – Lauritsen advised that the grass by Unit #30 needs to be checked as it appears to be dying. The gardeners will be asked to check the sprinklers in that area. 5.05 MAINTENANCE REPORT – President Rugar reported that Granite Construction completed the street maintenance (seal coat and stripes). – He further reported the light fixtures are scheduled to be cleaned the week of 5/21/07. Pollock will ask the gardeners to replace the bulb in the fixture across from Unit #74.
5.06 LAKE REPORT: Lake Committee Chair Lauritsen reported work has been completed for the year. The committee was commended on the nice job they’d done.
5.07 WILDLIFE CONTROL REPORT – President Rugar the raccoons have been quiet. 5.08 ARCHITECTURAL CONTROL REPORT: Chair Ken Morley reported that Unit #98 had replace their windows and #82 has requested to replace their rusted fence in the back of their unit.
5.09 NEWSLETTER ITEMS: The following were recommended as potential articles for the next newsletter: – An article about the May 26th garage sale. – A reminder to residents not to call Board members at home, but instead to call The Glen phone number (which is checked more regularly), 642-2441. – Lauritsen offered to write an article about the importance of keeping the gate code number secure. – Lauritsen will provide information about new residents. – Rugar will write an article about the recent decision about earthquake insurance. – Volunteers will be sought for the 4th of July picnic. – Parking forms will be included. 5.10 RULE COMPLIANCE REPORT: – President Rugar reported that as requested a letter was sent to the tenants in Unit #14, regarding rule compliance, with a copy to the owner. – Rugar further reported that the half-ton vehicle across from Unit #84 has been moved. – Lauritsen presented a form that Lynn Bomberger developed that residents can place on guests’ vehicles to let the Board know that a vehicle will be parking there for longer than regularly approved. Further, the form can be used to notify others that they are not in compliance with the parking regulations. It met with overall approval and Bomberger was asked to add The Glen’s logo to it. Axt will then make 200 copies so that it can be sent with the next newsletter so that residents will have copies available for use. 6.0 UNFINISHED BUSINESS: 6.01 2852 Forest Hills Blvd. – Director Axt reported the property owner will be returning. He will continue to try to make contact. 6.02 Landscape Irrigation Consultation – President Rugar will meet Craven Landscaping on 5/16/07 to review their work. They will be probably be finished in a week or so. 6.03 Rules & Regulations – Director Grossman was pleased to report the version on the website is current. Motion by Rodger Axt, seconded by Glen Grossman to approve the Rules & Regulations as of 05/15/07 and have them signed by the Secretary and forwarded to members. After discussion about Section D, motion carried with Rugar voting “no.” 6.04 Drainage Problem in Units #30 and 42 – Grossman reported the engineer is trying to get blueprints, so he is awaiting a report. Morley suggested Rugar has them, so Rugar will provide Grossman with what he has. (Morley also has a copy on CD if needed.) 7.0 NEW BUSINESS: 7.01 ECHO Seminar 6/2/07: Motion made by Betty Lauritsen, seconded by Glen Grossman , that the Board authorize and pay for Jack Rugar, Ken Morley, Candy Pollock, Glen Grossman, Rodger Axt, and one other to attend the 6/2/07 ECHO seminar. After discussion the Lee moved and Axt seconded it that the motion be amended to read the Jack Rugar, Ken Morley, Candy Pollock, Glen Grossman, Rodger Axt and a prospective board member be authorized and paid to attend the 6/2/07 ECHO seminar. Motion carried as amended. 7.02 Gutter Inspections: Motion made by Glen Grossman that the gutters be inspected monthly from October through April. There was no second to this motion. 7.03 CPA Audit: President Rugar presented a copy of the CPA’s Audit and reported that the appropriate checks had been sent to the State and Federal governments. As requested, he will review whether or not we requested a full audit and report by the next meeting. If approved, the audit needs to be distributed to all HOA members. 7.04 Reserve Study: President Rugar reported he had spoken with Barrera who last did the study. They quoted a reduced price of $600 for a review. Motion made by Jack Rugar, seconded by Rodger Axt, to hire Barrera to do the required Reserve Study update for $600. Motion carried. 7.05 Appointment of Budget Committee: Motion made by Rodger Axt, seconded by Betty Lauritsen, that the budget committee be comprised of himself, Chuck Adams, Ken Morley and John Kiely. Motion carried. The committee will meet and present a proposed budget at the July 2007 Board meeting. 7.06 4th of July Picnic: President Rugar reported that he and Pat Bradley will be out of town, so will not be able to chair this year’s event. He solicited volunteers. Pollock offered to help but cautioned she can not do it by herself. She will solicit help. Further action to be determined. 7.07 Earthquake Insurance: – President Rugar reported that because the cost of the insurance had increased dramatically with decreased coverage and higher deductibles, and upon hearing no disagreement from the Board upon notifying them, the coverage was allowed to lapse. He reviewed a portion of the City of Pacific Grove’s General Plan that refers to potential earthquake damage and pointed out that the risk appears to be small that damage will occur to our area. – After much discussion, it was determined that there should be an article in the next newsletter that explains the decision so that all HOA members and tenants know about the action. President Rugar will write it. – Motion made by Betty Lauitsen that the earthquake insurance be reinstated. There was no second to the motion. 7.08 French Doors for Unit #110: – Axt reported the invoice has been received and the owners (Pollocks) owe $652 of the cost. The work will begin shortly. – Axt reported that Unit 58 had requested their French doors be replaced with steel ones similar to those used in the East. He will advise the owners that the doors must appear to be identical to the ones that they will replace or will require review by the Architectural Review committee and that any difference in cost between the steel door and the current replacement would have to be borne by the owner. Further, the owner will be responsible for providing the Board with information about the doors they wish to use since they are not the ones currently approved for replacement. 7.09 State Corporate Filing of Officers’ ID: Wolfgang Haas recommended the filing be directed to the President of the Homeowners’ Association instead of the MCC. Grossman and Chaffers will handle the filing. 8.0 CORRESPONDENCE – None. 9.0 FUTURE BOARD MEETING / ADJOURNMENT – 07/17/07 at 6:00 p.m. at the Forest Grove HOA Clubhouse, Forest Lodge Road, Pacific Grove, CA. There being no further business, the meeting adjourned at 8:12 p.m. Respectfully submitted,
Stephanie Lee, Secretary |