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THE GLEN OF PACIFIC GROVE
HOMEOWNERS ASSOCIATION November 20, 2007 Pacific Grove, CA
1.0 CALL TO ORDER 6:06 PM 2.0 DIRECTOR ROLL CALL President Jack
Rugar Present Managing Agent Joseph Chaffers Absent Members and residents present: Lynn Bomberger, Pat Bradley, Nancy Budd, Michael Mindigo, Faye Morley, Ken Morley, Candy Pollock, Marcia Scala and Connie Shelstad. 3.0 AGENDA REVIEW / RESIDENT REQUESTS Connie Shelstad requested the Board consider allowing her to replace the entryway and driveway concrete with pavers. It was referred to the Architectural Committee for review and a recommendation. Faye Morley reported one of the gates at Glen Heights isnt working. Their HOA is aware. No further action required. Stephanie Lee requested an agenda revision to take 6.04 Election Report out of order and before the Reports. Motion passed. 4.0 APPROVAL OF MINUTES Motion by Betty Lauritsen, seconded by Rodger Axt to accept minutes from 09/18/07 Board Meeting. Motion carried. 5.0 REPORTS 5.01 FINANCIAL REPORTS Treasurer Axt reported that the financial position of The Glen was as described in the financial reports mailed to the board members. He will get the Wells Fargo signature cards updated. 5.02 NEW RESIDENT INFORMATION REPORT: Vice-President Lauritsen reports no new residents. 5.03 GARDENING REPORT Pollock reports grass sod will be replaced in front of unit #14 and the gardeners are pursuing the gophers. 5.04 MAINTENANCE REPORT Axt reports Roberts Tree Service thinned out the eucalyptus trees behind the garage of unit # 86 but one of the logs damaged the back of the garage. Roberts is aware of the situation and will make amends. They will be back out to thin trees behind unit #42 and around the street lamps.
5.05 LAKE REPORT - Bomberger reports the banks of the lake will be reinforced starting with unit #110 sometime this year and the lake will be dredged in mid-January.
5.06 WILDLIFE CONTROL REPORT Vice-President reported one raccoon had been trapped. Michael Mindigo agreed to check the raccoon traps and notify the trapper when a raccoon is trapped. 5.07 ARCHITECTURAL CONTROL REPORT - Chairperson Morley reported that unit #74 got her garage door approved by the Architectural Control Committee and unit #84 has requested permission to install a new deck and fence. The committee is waiting to hear from her agent. 5.08 NEWSLETTER ITEMS election results. 5.09 RULE ENFORCEMENT: no report. 6.0 UNFINISHED BUSINESS: 6.01 2852 Forest Hills Blvd. Treasurer Axt reports a demand letter has been sent to the owner giving her 30 days to respond. 6.02 Units #30 and 42 Drainage Problem Treasurer Axt reports the back patio to unit #30 is a simple job and he will have someone replace the patio. With respect to unit #42, he spoke with the engineer who suggested the hedges in front of the unit be replaced and a French drain installed the length of the property. Axt is authorized to get a bid for the outside work on unit #42. 6.03 French Doors for Unit #110 Treasurer Axt plans on having the doors replaced next week. 6.04 Election Report - Inspector Morley reported there were three nominations to fill the three vacancies on the board. The nominees were Betty Lauritsen, Marcia Scala, and Nancy Budd. Inspector Morley advised the board that all three nominees were eligible to serve and therefore no ballots were issued and no voting transpired. The board thanked Jack Rugar for his eight consecutive years of service and also thanked Stephanie Lee for her two years as director and Secretary. Jack and Stephanie departed and the new board members assumed their positions. Vice-President Lauritsen conducted the remainder of the meeting. 7.0 NEW BUSINESS: 7.01 Parking Outside The Glen Grossman reported he and other residents had e-mailed the members of the P.G. City Council to complain about the parking of commercial vehicles and trailers outside The Glen and that Scott Miller had suggested he contact a supervisor in the Police Department to enforce existing ordinances. Grossman to contact a Police Department supervisor and to determine if there is no ordinance banning parking of commercial vehicles in residential areas, to request City Council action. 7.02 Election of Officers By unanimous agreement, the board approved Grossman as President, Lauritsen as Vice-President, Axt as Treasurer, Scala as Secretary, and Budd as director at large. 7.03 Search Committee President Grossman advises that no current board member is retired, i.e., we all have day jobs and we will need to rely more heavily on our property manager. The board appoints Director Budd to chair a committee including Secretary Scala to determine what we need from a property manager and who can fulfill those requirements. 8.0 CORRESPONDENCE none 9.0 FUTURE BOARD MEETING / ADJOURNMENT 01/15/08 at 6:00 p.m. at the Forest Grove HOA Clubhouse, Forest Lodge Road, Pacific Grove, CA but Bomberger advises that date may conflict with the annual meeting of the Forest Grove HOA. There being no further business, the meeting adjourned. Respectfully submitted,
Marcia Scala, Secretary |