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THE GLEN OF PACIFIC GROVE HOMEOWNERS
ASSOCIATION
September 19, 2006 1.0 CALL TO ORDER 6:00 PM 2.0 DIRECTOR ROLL CALL President Jack Rugar Present Vice-President Betty Lauritsen Present Treasurer Glen Grossman Present Secretary Stephanie Lee Present At-large Director Candy Pollock Present Managing Agent Joseph Chaffers Absent Members present – Chuck Adams (#3), Lynn Bomberger (#92), Marce Grossman (#42), Wolfgang Haas (#11), Ken Morley (#86) and Connie Shelsted (#19) 3.0 AGENDA REVIEW / RESIDENT REQUESTS – Marce Grossman raised concern about the safety involved with a resident’s child riding his motor bike around the complex. It was suggested that an article of caution be included in the newsletter. 4.0 APPROVAL OF MINUTES – It was moved by Glen Grossman and seconded by Betty Lauritsen that the minutes of the August 16, 2006 board meeting be approved. The motion carried by voice vote. 5.0 REPORTS 5.01 FINANCIAL REPORTS – Treasurer Grossman reported that as of August 1, 2006 there was about $19,000 in checking and $366,000 in reserve accounts. He will talk with Chaffers to see if the General Ledger distributed monthly to the board can be for the current month only. He will also follow up on the status of the recurring delinquency. 5.02 NEW RESIDENT INFORMATION COMMITTEE – Bomberger reported that she had welcomed the new renter in Unit 71. President Rugar will talk with them about parking their cars either in their garage or having one parked outside the gate. 5.03 WEBSITE REPORT – Webmaster Grossman reported that he had added old minutes and other historical documents on the web that had been provided by Lauritsen and Bomberger. Minutes of The Glen of PG Homeowners Association Board of Directors September 19, 2006 Meeting Page two
5.04 GARDENING REPORT – Director Pollock reported they haven’t had too many new requests. She has spoken with Susan who is awaiting clearance to drive before she can return to work. Discussions about payment for the lawn mower will happen on her return. Director Pollock reported that payment of her bill has been tardy and President Rugar suggested that it be suggested that her monthly fee be set up for automatic payment. He will speak with Management Cost Control to make that happen. Director Pollock reported that the wooden planters need to be replaced. She will research stone options (similar to stonework that already exists in the complex) and report back to the board. Bomberger requested the gardeners place the yard waste bins on the curb not in guest parking. Director Pollock will discuss with the gardeners. 5.05 MAINTENANCE REPORT – President Rugar reported the mosquito abatement inspector found no mosquitoes. 5.06 LAKE REPORT – President Rugar deferred his report to Vice President Lauritsen (see 6.05 below). 5.07 WILDLIFE CONTROL REPORT – President Rugar reported that a raccoon, a squirrel and a black cat had all been removed from the traps. 5.08 ARCHITECTURAL CONTROL REPORT – Committee Chair Morley reported the committee had received a request from Unit 92 that they are reviewing. He will follow up on what action has been (or will be) taken on prior approvals (Units #54 and 84). 5.09 NEWSLETTER ITEMS – Director Pollock received article suggestions: trash may be placed on the curb Tuesday evening, not before; the yard waste bins are only for yard waste; and caution to residents to be aware of children playing in the street. 5.10 RULE ENFORCEMENT – President Rugar had no report. 6.0 UNFINISHED BUSINESS 6.01 2852 Forest Hills Blvd (Ms. Pham) – Vice President Lauritsen reported that Rodger Axt spoke with Ms. Pham who has agreed to fix our fence. Ms. Pham will ask her contractor to speak with Axt to arrange the repair after the work on her property has been completed. Ms. Pham further stated that the drainage pipe cannot remain as is. Axt will follow up.
Minutes of The Glen of PG Homeowners Association Board of Directors September 19, 2006 Meeting Page three
6.02 Wrought-Iron Fence – President Rugar reported the City had sent a Letter of Compliance of Notice with Abatement. He will send it to Management Cost Control to file. 6.03 Landscape Irrigation Consultation – Director Pollock suggested this be tabled until Spring, but the board requested she contact the consultant to see if that is appropriate or what action should be taken. 6.04 Annual Audit – Treasurer Grossman reported the audit must be done by six months from August 31, 2006. He will bring bids for the audit to the next board meeting. 6.05 Lake Committee – Committee Chair Lauritsen reported that Rodger Axt had hesitated to contact his worker to begin work on cleaning out the silt box since payment to the worker (for previous work when he removed the spikes from the fence) had been tardy. Upon review it was determined that the payment may have been delayed due to improper payment request. Treasurer Grossman will speak with Axt to insure he uses the appropriate procedure to submit payment requests. After discussion about the committee’s plans, President Rugar asked to meet with the committee prior to work being initiated. President Rugar also asked the committee to review management of the reeds in front of Unit #16. 6.06 Utilities/Water – President Rugar reported he has no information yet. 6.07 Seal coat on Glen Lake Drive– President Rugar reported he had met with Granite to get an estimate to repair the parts of road in the worst shape. To do it all will cost an additional $27,000. He will ask Granite to go over estimates for separate places so that the board can choose which specific areas need repair the most at this time, rather than seal coat. 7.0 NEW BUSINESS – 7.01 ECHO Seminar – The board agreed that if Grossman chooses to attend the 9/23/06 seminar, he will be reimbursed. 7.02 Election period – It was moved by Glen Grossman and seconded by Betty Lauritsen that nominations for the board of directors of The Glen of Pacific Grove be received by October 20 in order to give time to get the ballots mailed by November 8. Motion passed by voice vote. It was moved by Glen Grossman and seconded by Candy Pollock that the election period be November 15-
Minutes of The Glen of PG Homeowners Association Board of Directors September 19, 2006 Meeting Page four
December 15, 2006. Motion passed by voice vote. It was moved by Glen Grossman and seconded by Candy Pollock that Ken Morley be appointed as Inspector of Election. Motion passed by voice vote. It was moved by Glen Grossman and seconded by Stephanie Lee that the annual meeting of the Glen of Pacific Grove Homeowners Association be December 19, 2006. Motion passed by voice vote. It was agreed that a letter explaining the election process and timeline and seeking nominations for the ballot needs to be mailed to all owners as soon as possible. 7.03 Sign on the gate regarding the length limit on vehicles entering the Glen – Vice President Lauritsen reported that Axt told her the original sign was missing so Axt has ordered a replacement. President Rugar will talk with Axt about it. 7.04 Lamp Fixtures – Director Grossman said he had heard that some of the lamps by the front doors and at the front of the units were rusting and that the rust was bleeding onto the paint. Director Pollock said they were changing color as they were supposed to, but no one had evidence of the rust. President Rugar will check to see if he can see evidence of rusting. 8.0 CORRESPONDENCE – None. 9.0 FUTURE BOARD MEETING / ADJOURNMENT – 10/17/06 at 6:00 p.m. at the Forest Grove HOA Clubhouse, Forest Lodge Road, Pacific Grove, CA. Director Grossman reported he will not be present, but assured the board that the Treasurer’s Report will be available. There being no further business, the meeting adjourned.
Respectfully submitted,
Stephanie Lee, Secretary |