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THE GLEN OF PACIFIC GROVE HOMEOWNERS ASSOCIATION April 18, 2006 1.0 CALL TO ORDER 6:00 PM 2.0 DIRECTOR ROLL CALL President Jack
Rugar Present Managing Agent Joseph Chaffers Present Members present: Lynn Bomberger, Marce Grossman, Wolfgang Haas, Connie Shelstad, and Faye & Ken Morley 3.0 AGENDA REVIEW / RESIDENT REQUESTS 1) Marce Grossman asked to discuss her replacement plant during the Gardening Committee report. 2) Lynn Bomberger asked about future work on the dam and was assured it will be addressed once the rains stop. 3) Faye Morley asked about the dead animal found by the dam and was told the raccoon was removed by the person who does our regular trapping work. 4) Director Grossman mentioned that he knew of two incidents where residents went up on ladders to clear their gutters. President Rugar reported on gutters in his maintenance report. 5) Marce Grossman asked about obtaining some white paint so she can repaint her door. President Rugar will follow up. 4.0 APPROVAL OF MINUTES Motion by Glen Grossman, seconded by Betty Lauritsen, to accept minutes from 03/21/06. Motion carried. 5.0 REPORTS 5.01 FINANCIAL REPORTS Director Grossman asked if the gardeners had been in advance for work done in April. Since the invoice had been paid and he didnt remember seeing it, he asked Chaffers to insure Amrik Chand had sent us the audit. The board requested that Chaffers distribute the audit to homeowners so we are in compliance with regulations. Chaffer reviewed the financial statement. Motion by Candy Pollock, seconded by Betty Lauritsen, to accept (subject to audit) the financial statement. 5.02 NEW RESIDENT INFORMATION REPORT Director Lauritsen and Lynn Bomburger reported they had welcomed new residents in Units 54 (Sunday Spencer and her 4-year old son, Christian). President Rugar reported the new owners of Unit 72 (Munoz) will not be fulltime, but will not be renting their unit out. 5.03 WEBSITE REPORT Director Grossman reported that the domain name expires in June. President Rugar requested he bring renewal prices to the next meeting so that we can vote on renewal. 5.04 GARDENING REPORT Director Pollock reported that the gardeners have been challenged by the rain, but have continued to replace plants as required and are working on some irrigation issues. Marce Grossman said they had replaced only one of two plants that had been removed and requested a specific plant be placed in the corner. Director Lauritsen thanked them for removing a jade plant. 5.05 MAINTENANCE REPORT - President Rugar reported that the pedestrian gate lock had broken and had been repaired at a cost of approximately $200. - President Rugar reported on a quote he received from Sun Rain to install a shelf over the gutters to keep them clear. The price was $11,500 to do that for only second story gutters. They quoted $3800 to only clean second story gutters. Director Pollock suggested they install the shelf on one building so we could see how well it functions. After discussion, he will do further research on alternative solutions. - Marce Grossman suggested the gutter on their patio needs to be sunk further into the ground. - President Rugar contacted a couple of termite companies to see what it would cost to inspect the units. One came out at no cost and provided a report. President Rugar will review it and report back next month. 5.06 LAKE REPORT No report until spring or summer (when the rains subside). 5.07 WILDLIFE CONTROL REPORT President Rugar reported there one raccoon that appeared to have drowned was removed from the sandbar by the dam. 5.08 ARCHITECTURAL CONTROL REPORT Ken Morley reported there was no new action. 5.09 NEWSLETTER ITEMS Director Pollock solicited articles and will include something about picking up after dogs defecation in the next issue. 5.10 RULE COMPLIANCE REPORT President Rugar reported he had contacted the manager for Unit 100 about the red truck that continues to be parked in front of that unit. 6.0 UNFINISHED BUSINESS: 6.01 Revising CC&Rs Director Grossman said the committee will report next month. 6.02 Revising Bylaws Director Grossman said the committee will report next month. 6.03 Fence across from Units 90-94 Nothing new to report. 6.04 World Savings Signature Cards Done. 6.05 French Doors See Maintenance Report. 6.06 Insurance Director Grossman reviewed our coverage with Sandra Carter of KBK. The Condominium Policy (Property & Casualty) will roll over at a similar price. They are reviewing quotes for earthquake coverage. So far they have received one costing $20,000 for $7.5 million in coverage and another for $15,000 for $5 million in coverage. If they are able to get a quote in the same ballpark as our current coverage ($12,000) he will approve it. If not, President Rugar directed Director Grossman to obtain approval from the board by email. 7.0 NEW BUSINESS 7.01 Phone Director Pollock asked the board if the phone number was still required since we have the mailbox and website. President Rugar reported he had received two calls this month and will continue to monitor. 7.02 Bees Director Pollock reported she had bees entering her unit by their front door. Motion by Glen Grossman, seconded by Betty Lauritsen, that the Board be responsible for cost incurred by Candy Pollock to alleviate the bee problem. Motion carried. 7.03 Other President Rugar asked Director Pollock to see if Jim Ray could print business cards again for directors. ECHO attendees: Roger Axt, Marce and Glen Grossman, Betty Lauritsen, Ken Morley, Jack Rugar. 8.0 CORRESPONDENCE None. 9.0 FUTURE BOARD MEETING / ADJOURNMENT 05/16/06 at 6:00 p.m. at the Forest Grove HOA Clubhouse, Forest Lodge Road, Pacific Grove, CA. The meeting adjourned at 7:06 p.m. Respectfully submitted,
Stephanie Lee, Secretary |