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THE GLEN OF PACIFIC GROVE HOMEOWNERS ASSOCIATION June 23, 2005 1.0 CALL TO ORDER 6:00 PM 2.0 DIRECTOR ROLL CALL President Diana Busman
Present Managing Agent Joseph Chaffers - Present Members present – Wolfgang Haas (#11), Roger Axt (#13), Connie Shelstad (#19), Marce Humphrey (#42), Faye & Ken Morley (#86), Candy Pollock (#110), and Augie Louis for Nancy Evans (#98, 100, ). 3.0 AGENDA REVIEW / RESIDENT REQUESTS – Connie requests the railing leading up to tennis court
requires be painted. 4.0 APPROVAL OF MINUTES – Minutes from 5/17/05 approved (Jim Ray abstaining). 5.0 REPORTS 5.01 FINANCIAL REPORTS – Financial reports deferred (Joseph to clear up ambiguities). 5.02 WELCOMING REPORT – Director Rutherford reports Judy & Rich Dismer now own and occupy #88. 5.03 WEBSITE REPORT – Committee member Ken Morley reports e-mail addresses by function should be on the website. President Busman rules that whatever the committee decides to do is acceptable to the board. 5.04 GARDENING REPORT – Committee member Rodger Axt advises the gardeners are falling behind in their work because some residents interrupt their work with their own requests. Rodger will explain to Susan that she needs to supervise her own employees and not let them handle individual requests of residents which are not authorized by the Gardening Committee. 5.05 RULE COMPLIANCE REPORT – President Busman reports there is nothing to report. Treasurer Ray says he will gather parking data for a month and report to the Board. 5.06 MAINTENANCE REPORT – Vice-President Rutherford reports leak in garage to unit #32 has been fixed. Scott Burke with F.L.Arms & Associates has been asked to inspect the roofs and road and assist us in preparing job specifications. Ken Morley says the 2 by 4s above the Bay Windows need painting, the boards on the approaches to the bridge need replacements, and sewer clean-outs for the one-story units on the south side of The Glen (units 10, 16, 26, 32, 34, 42, 44, 48, 50, and 56). Motion by Rutherford, seconded by Grossman, to spend $300 (exclusive of materials) to locate sewer clean-outs. Motion passes. Section one work in unit #50 was paid for by the Association. Requests for the Association to pay for section one work on Pest Control reports must go through the Board. 5.07 LAKE REPORT – Vice-President Rutherford reports Peninsula Septic Tank Service (PSTS) will charge $1400 per load to vacuum out upper lake. They estimate 3 to 4 loads will be necessary. Motion by Grossman, seconded by President Busman, to hire PSTS for a sum not to exceed $6000, for work on the lake. Motion passes. 5.08 WILDLIFE CONTROL REPORT – Director Rugar reports no varmints trapped. Marce Humphrey advises there are still raccoons in The Glen. Rugar will notify the wildlife control person that the trap needs to be baited. 5.09 ARCHITECTURAL CONTROL REPORT – Ken Morley reports unit #110 is requesting permission to install a concrete pad, 50 square inches. The committee has yet to meet. Unit #32 received written permission from ACC member Sandy Claus in 2003 to work on their patio. 5.10 AD HOC COMMITTEES – Director Rugar a. Document Revision – Secretary Grossman reports no report. President Busman reports she spoke with two attorneys at the ECHO Seminar last Saturday who advised her not to move forward on revising the CC&Rs until the association members who signed the petition against revising the CC&Rs are educated as to the reasons for re-writing them. Board agrees. Only one response to President Busman's letter. Ken Morley suggests the Board list examples of problems with the current CC&Rs. Candy Pollock suggests an open house forum where an attorney can answer questions. Augie Louie suggests an addendum to the CC&Rs which does not get recorded but which guides the Board in complying with current Davis-Sterling requirements. Secretary Grossman to obtain quotes. b. Finance Review – no report. 5.11 NEWSLETTER ITEMS: a. how to contact committees through The Glen website. b. residents should not interfere with the gardeners or the Association may bill you. c. anyone wishing to work on a CC&R education committee to contact Candy. 6.0 UNFINISHED BUSINESS 6.01 TV Bulk Rates – deferred. 6.02 Reserve Study – Vice-President Rutherford advises Chris Sanders from Barrera is coming up here next week to inspect the common areas prior to preparing a Reserve Study. Rutherford wasn't comfortable with the previous walk-through. 6.03 Earthquake Insurance - deleted. 6.04 Location of future Board Meetings - President Busman reports no success in locating another venue. Candy Pollock will talk to owners of unit #9. 6.05 Landlord Compliance with Rule C.2. (requiring names and phone numbers of tenants be provided to the Board) - Joseph Chaffers reports a miscommunication with the Board resulted in no action. The form letter he drafted which President Busman revised will be sent to those members whose units appear to be rentals. 6.06 ECHO Seminar June 18th - President Busman the seminar was excellent. One program discussed how a homeowner Association failed to maintain itself and the development is now boarded up and vacant. 6.07 Property Management bids - Treasurer Ray reports he requested bids from five local agents, eight from Santa Cruz area, and will e-mail them to the Board. 7.0 NEW BUSINESS – 7.01 July 4th celebration - Candy Pollock reports hamburgers, hot dogs, and chicken. 7.02 Annual Disclosures (Civ. Code sections 1365, 1365.1), Secretary of State filings (Civ Code section 1363) - President Busman reports Rick Busman spent hours compiling the Annual Disclosure document. Joseph Chaffers will add the insurance information to it and distribute it to the membership on or around July 1st. Joseph reports he is waiting for the Secretary of State to send him the forms for the Civil Code section 1363 filings. 7.03 Fire Lane Signs - Jack Rugar reports six or seven signs have disappeared. President Busman reports she had the Pacific Grove. Fire Marshall out to inspect the signage and he believes The Glen is currently in compliance with all posting laws. By acclamation, the Board decides to do nothing further on this issue (the curbs will not be painted red at this time). 8.0 CORRESPONDENCE – none 9.0 FUTURE BOARD MEETING / ADJOURNMENT – 7/19/05 at 6:00 p.m. at 71 Glen Lake Drive. Motion to adjourn at 8:32 p.m. Motion carries.
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