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THE GLEN OF PACIFIC GROVE HOMEOWNERS ASSOCIATION |
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THE GLEN OF
PACIFIC GROVE HOMEOWNERS ASSOCIATION August 17, 2004 AGENDA 1.0 CALL TO ORDER 4:45 PM 2.0 ROLL CALL Candy Pollock Director Present
Managing Agent Joseph Chaffers - Present Members present Wolfgang Haas (#11), Roger Axt (#13), Connie Shelstad (#19), Betty Lauritsen (#30), Talia Fittante and Deborah Kaufman (#38), Diana and Rick Busman (#71), Ken Morley (#86). 3.0 AGENDA REVIEW / RESIDENT REQUESTS 3.01 Gardening requests: (a) replace broken bush by #13 4.0 APPROVAL OF MINUTES Minutes from 7/20/04 deferred. 5.0 REPORTS 5.01 FINANCIAL REPORTS Ray advises bank accounts are being moved from Union Bank to San Jose National. 5.02 WELCOMING REPORT no report. 5.03 WEBSITE REPORT no report. Morley requests web documents be on clean pages (without hyperlinks to other web pages). Pollock requests a voucher form be placed on the website. 5.04 GARDENING REPORT no report. Morley requests planting along side of #88. 5.05 EMERGENCY PREPAREDNESS REPORT no report. 5.06 RULE COMPLIANCE REPORT (see 7.01). New Rules & Regs (B.6.) prohibit storing garbage containers on common areas. Pollock advises #58 (Fannie Messinger) and #65 (Diane Hardcastle) are storing their containers on common areas, that #58 had received a variance from the Board due to her disability but since her daughter and son-in-law live with her, she is not in need of a variance. Grossman to notify both owners of violation and request their compliance with the new Rules (B.6). Pollock advises #10 has had a Lexus SUV parked in guest parking for longer than 7 days. Vehicle has a handicap placard. Rutherford to inquire how much longer they will be staying and why they are not parking in the garage. 5.07 MAINTENANCE REPORT Rutherford advises all the pre-painting work on the dividers has been done. The painters will identify any problem chimneys. 5.08 LAKE REPORT Rutherford advises they may have a solution to the algae problem. 5.09 WILDLIFE CONTROL REPORT Rugar advises no new raccoons caught. 5.10 ARCHITECTURAL CONTROL REPORT Ken Morley advises #13 and #19 have requested patio enhancements and both requests have been approved. In addition, #19 wishes to install interlocking pavers on her driveway in lieu of concrete. It will make that driveway appear different from all other driveways. ACC will inquire further. 5.11 AD HOC COMMITTEES a. Document Revision no report. b. Finance Review no report. c. Election Committee Pollock advises she will meet with Ken Morley to prepare for soliciting nominations for directors. 5.12 STAFF REPORT / NEWSLETTER ITEMS a. Newsletter Sharon Axt started a book club. The Blood Drive was cancelled due to lack of interest. Pollock has noticed a lot of poop in the common areas. The new owners of #59 has provided doggie bags at mail stations #2 (across from unit #52) and #4 (across from unit #102). b. State Farm matter Grossman has communicated the boards offer to State Farm. The adjuster wanted to know the basis for the offer. Grossman advised State Farm's Claims Adjuster it was based on one of the items in her demand letter from last Fall. 6.0 UNFINISHED BUSINESS 6.01 Painting 4 bids received; wide, wide disparity among all four. TNT by far the highest bid; D&S by far the lowest bid (lower than the total cost to paint in 1996 which resulted in litigation because that contractor underbid the project and then cut corners). Board will focus on the bid from Ekim and the bid from Walls. Rodger Axt and Rutherford to look at projects completed by Ekim and by Walls, contact references, and advise the board at a Special Board meeting on Tuesday, August 24th. Rodger will have his son make inquiry with the Better Business Bureau to ascertain if complaints have been filed against them. Jim Ray will solicit their current boilerplate contract language. Discussion regarding language to go into the specifications: one primer, one finish; painters will paint the gutters if it is easer for them to paint them than to mask them. Rutherford will have someone
remove the vines from the lattices. The gardeners will remove the bushes. Topes
Tree Service will be asked to remove trees that are touching the buildings.
Pollock recommends eliminating all ivy on lattice fences as the ivy destroys the
fences. 7.0 NEW BUSINESS 7.01 Violation Hearing #38 Talia Fittante and Deborah Kaufman appeared. They are the tenants in #38. They declined an Executive Session. Their landlord advised them there were complaints regarding parking in Guest Parking and noise. They dispute any allegation of loud noise. No one in their home owns a stereo. They do not lock their door so no one should be knocking on it late at night. They feel they are being picked on. Rutherford advises he lives next door to them and has not heard loud music. He has heard a knocking sound at night but does not know where it has come from. With respect to Guest Parking, the Dodge Sport Pick-up is not theirs and does not belong to any of their friends (Rutherford advises it belongs to #34), the blue Tercel belongs to a friend and they assumed friends could park in Guest Parking (they have instructed him not to park inside the gate), and the maroon Honda could not fit in the garage because they were in the process of moving in. They intend to comply with all rules from now on and would like a copy of any complaints in the future. Executive Session 8.0 CORRESPONDENCE letter from new owners of #59 requesting completion of sidewalk on the south side of the unit. 9.0 FUTURE BOARD MEETING / ADJOURNMENT Special Board meeting August 24, 2004 at 5:00 p.m. at #36 to firm up painting bids; regular board meeting September 21, 2004 at 4:45 p.m., location to be announced because Shoreline Office Building has been sold.
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