THE GLEN OF PACIFIC GROVE HOMEOWNERS ASSOCIATION
BOARD OF DIRECTORS MEETING
1.0 CALL TO ORDER
2.0 ROLL CALL
Candy Pollock President Present
Jack Rutherford Vice-President Present
Glen Grossman Secretary Absent
Jim Ray Treasurer Present
Jack Rugar Director Present
Joseph Chaffers MCC Present
Members Present – Dorothy Adams (#3), Wolfgang Haas (#11), Rodger Axt (#13), Carol Rutherford (#36), Rick Busman (#71), Ken Morley (#86), and Eugene Ganeles (#94).
3.0 AGENDA REVIEW / RESIDENT REQUESTS
4.0 APPROVAL OF MINUTES FROM PREVIOUS BOARD
MEETING
To be approved
at the next meeting
5.0
REPORTS
5.01 FINANCIAL REPORTS
a.
Delinquency
Reports
Jim Ray reviewed the financials
and was approved as presented.
b.
Financial
Reports
Jim Ray reviewed the financials and was approved as presented.
c.
Bank
Statements
Jim Ray reviewed the financials
and was approved as presented.
d.
MCC Billing
Report
5.02
WELCOMING
REPORT
Carol Rutherford reported that two new tenants will be moving in.
5.03
WEBSITE
REPORT
No input as Glen Grossman was absent.
5.04
GARDENING
REPORT
Pat Claus was absent. Carol
Rutherford reported that all things are ok.
5.05
EMERGENCY
PREPAREDNESS REPORT
None at this time.
The Glen of Pacific Grove HOA
Minutes
Page 2
5.06
RULE
COMPLIANCE REPORT
To be reported later in the meeting.
5.07
MAINTENANCE
REPORT
Jack Rutherford reports that lattice work needs to be done on some units.
5.08
None at this time.
5.09
WILDLIFE
CONTROL REPORT
This item seems to be under control at this time.
5.10
ARCHITECTURAL
CONTROL REPORT
Tabled to new business.
5.11
AD HOC
COMMITTEES
a.
Document
Revision
No Report.
b. Finance Review
No Report.
5.12
STAFF REPORT / NEWSLETTER ITEMS
6.0 UNFINISHED BUSINESS
6.01
Bulk TV
Rates
Candy Pollock reported that someone will come out to look over the project and see if the bulk TV rates will work.
7.0 NEW BUSINESS
7.01 Commitments of Committee Members
Discussion regarding committee member involvement; committee members should attend some board meetings. Ken Morley replaces Ron Johnson on the Architectural Control Committee. Need to replace Sandy Claus on that committee.
7.02 Rule Compliance Letters
Three letters will be prepared to be sent out.
7.03 Formation of Temporary Committee; Paint
Colors
An ad hoc committee consisting of Dorothy Adams and Carol Rutherford is formed to identify colors for the painting of The Glen. The committee will work with the Architectural Control Committee which will report to the Board at its April meeting.
7.04 Formation of Committee; Annual Election
Preparation
An ad hoc committee consisting of Ken Morley and Candy Pollock is formed to review notices to be sent timely to those members intending to run for the Board.
The Glen of Pacific
Grove HOA
Minutes
Page 3
7.05
Security issues outside the gates
Roger Axt will call the City to repair the light outside the gate.
7.06
Painting
Jack Rutherford reported that the exterior siding, etc. should be prepped before the painting
Contractor starts. Jack also reviewed the e-mail from Glen Grossman regarding water damage.
8.0
CORRESPONDENCE
No items present at this time.
9.0
FUTURE BOARD
MEETING / ADJOURNMENT
There being no further business,
the meeting was adjourned at