THE GLEN OF PACIFIC GROVE HOMEOWNERS ASSOCIATION

BOARD OF DIRECTORS MEETING

 

October 21, 2003

Shoreline Office Building

1200 Piedmont Avenue

Pacific Grove, CA

 

AGENDA

1.0       CALL TO ORDER    4:45 PM                                                                      

 

2.0       ROLL CALL

 

Candy Pollock              Director            Present

Jack Rutherford            Director            Present

Jim Ray                        Director            Present

Jack Rugar                   Director            Present

Glen Grossman             Director            Present

 

Managing Agent Joseph Chaffers -        Present

 

Members Present: Pat and Sandy Claus (#7), Roger Axt (#13), Rick Busman (#71), Ken Morley (#86), and Greta Harpham (#96).

 

3.0              AGENDA REVIEW/RESIDENT REQUESTS:

a. Pat Claus requests the association look into having a community satellite dish. Pat volunteers to start the investigation.

 

4.0       APPROVAL OF MINUTES FROM BOARD MEETING OF 9/23/03: Approved as corrected.

 

5.0       REPORTS:

5.01     Financial: Treasurer Ray reported we were over budget in September due to the problems with #38, work on #10, and cleaning the hills behind #s9-17. They were one-time expenditures. Treasurer Ray reports that the Finance Review Committee recommends building a $50,000 safety net into the Reserve Account. Motion by Ray, seconded by Grossman, to have a $50,000 safety margin used as a formal factor in preparing the Reserve Study. Motion passes unanimously.

5.02     Welcoming Committee: no report

5.03     Website Committee: no report

5.04     Gardening Committee: Chairperson Pat Claus previously submitted her report by e-mail.

5.05     Emergency Preparedness: President Pollock advises Craig Woolley wants the newsletter to remind residents to check their smoke detector and install fresh batteries in their flashlights.

5.06     Rule Compliance: no report

5.07     Maintenance: Vice-President Rutherford reports the only current project is the painting of the metal valleys on the roofs.

5.08     Lake: no report

5.09     Wildlife Control: Director Rugar reports two raccoons trapped and the pigeon population has decreased significantly now that certain residents have stopped feeding them. President Pollock requests that the newsletter advise the residents to stop feeding the ducks.

5.10     Architectural Control: Chairperson Sandy Claus advises there is no report.

5.11     Ad hoc committees:

a.         Document Revision Committee: no report.

b.         Accounting Review Committee: no report.

5.12     Staff Reports: President Pollock:

a.         Secretary to hold the contracts with MCC and Property Services.        

b.         Newsletter Items:

don’t feed the ducks, gutters go in 11/1/03, check your smoke detectors and flashlight batteries, Seasonal Decorations Committee volunteers.

 

6.0       UNFINISHED BUSINESS:

6.01     #38 patio litigation:    Deferred

6.02     Rain gutters: Rain gutters will be installed starting on 11/1/03. Newsletter to give notice to the residents.

6.03     Annual Meeting: Each officer will give a brief report, the Finance Review committee will give a presentation regarding the Reserve Account and its funding needs, followed by the election, followed by the first meeting of the new board. 

7.0       NEW BUSINESS:

7.01     Seasonal Decorations. President Pollock seeks volunteers.

 

 

8.0       CORRESPONDENCE:

a.         #17 had dirt and dust fly onto her windows and into her house when Tope came in August and ground down trees and limbs. Tope did not cover the back of the truck and Rutherford reports the truck leaked a lot of oil. Pat Claus will talk with Tope; Grossman to write to #17.

b.         #59 wants her weathervane lubricated.

 

9.0       FUTURE BOARD MEETINGS AND ADJOURNMENT:

9.01     next board meeting: Immediately following the 11/6/03 Annual Meeting at Shoreline Offices.

9.02     Motion to adjourn adopted by acclimation.