THE GLEN OF PACIFIC GROVE HOMEOWNERS ASSOCIATION

Home Page

Living in The Glen

Board Meeting Minutes

Committees

Financial Documents

Governing Documents

Insurance Policies

Laws

Photo Gallery

Library

HE GLEN OF PACIFIC GROVE HOMEOWNERS ASSOCIATION
BOARD OF DIRECTORS MEETING

March 18, 2003
Shoreline Church Offices
Pacific Grove, CA

AGENDA

1.0 CALL TO ORDER 4:45 PM

2.0 ROLL CALL

Candy Pollock     Director Present
Jack Rutherford   Director Present
Jim Ray               Director Absent
Jack Rugar          Director Present
Glen Grossman    Director Absent

  Managing Agent Joseph Chaffers - Present

Members Present: Roger Axt, Rick Busman, Pat Claus, Sandy Claus, Wolfgang Haas, Stephanie Lee, Faye Morley, Ken Morley and Carol Rutherford.

3.0 AGENDA REVIEW/RESIDENT REQUESTS: none

4.0 APPROVAL OF MINUTES FROM BOARD MEETINGS OF 02/18/03: Adopted by unanimous consent.

5.0 REPORTS

5.01 FINANCIAL REPORTS: No report
5.02 WELCOMING COMMITTEE: Jack Rugar sent Edith Davis an email with a list of items to be included in the welcoming package. He’s received no response. Candy Pollock will talk with her to see if she wants to continue. Carol Rutherford volunteered to assist.
5.03 GARDENING COMMITTEE: Submitted via email. No other comments.
5.04 EMERGENCY PREPAREDNESS: Stephanie Lee reported that survey responses are continuing to come in as a result of the recent distribution.
5.05 RULE COMPLIANCE: No report.
5.06 MAINTENANCE: Jack Rutherford reviewed the status of maintenance issues:

  1. Red cones have been purchased and are in use (will be stored in the shed)
  2. The gate has been painted and serviced. Wolfgang Haas pointed out that it now highlights the need for the rest of the fence needs painting, too.
  3. Rock was removed from #25.
  4. Unit 13 got a downspout.
  5. Painting has begun and further touch-ups planned.
  6. Pests under control.

5.07 LAKE: Nothing being done to the lake until after the rain, but the dam is holding up.
5.08 ARCHITECTURAL CONTROL: No report, but see 6.01 below.
5.09 AD HOC COMMITTEES:

  1. DOCUMENT REVISION COMMITTEE: Initial meeting was scheduled but not held. Working on Rules & Regulations document, though. Candy Pollock pointed out that the regulation about dogs need to get away from a rule regarding weight and instead concentrate on the animal’s behavior; and that there needs to be a rule stating that garbage cans need to be kept inside.
  2. ACCOUNTING REVIEW COMMITTEE: Met once, but nothing to report.
5.10 STAFF REPORTS:
  1. Candy Pollock reported that the patio on #38 will be repaired. Jack Rutherford will let them know.
  2. She complimented Pat Claus on the success of the Garage Sale. Recommended that the next time it’s done all participants must participate in the cost of the ad, even if they decide at the last minute.
  3. Release forms continue to be received for the resident list.
  4. The Kinko’s charge account was discussed. It is #251891-0000. Jack Rutherford has the business card with the number. It is under the name of "The Glen of Pacific Grove."

6.0 UNFINISHED BUSINESS:

6.01 BAY WINDOW PROJECT: Unit 36 is almost complete and is in compliance with the Architectural Review Committee’s requirements. Roger Axt expressed concerns with the job and will review his concerns with Jack Rutherford. 6.02 PERIMETER FENCING: Jack Rutherford reviewed the bid he received for 225 lineal feet including slats of $6,936. Jack will get bids without the slats. Candy Pollock requested that he check the property line to see whether the damaged fence is on our property. If it is, at next board meeting need to discuss the need for a letter to the fence owner requesting they repair it and install a retaining wall if it is necessary. No action approved at this time.
6.03 IRON RAILING REPAIRS: Various options were discussed. Jack Rutherford will get a bid on replacing it with a rock wall and possibly removing the sidewalk between units 10 and 12.
6.04 ADDITIONAL OUTSIDE LIGHTS: Carol Rutherford will review what is needed and recommend to the next board meeting how many are needed and where they should be placed.
6.04 NEW REWSIDENT PACKET: See 5.02 above.
6.05 THE GLEN WEB SITE: No report.

7.0 NEW BUSINESS:

    1. TREE TRIMMING REQUEST FROM GLEN HEIGHTS: Candy Pollock reported that Glen Heights had requested approval to trim our trees. She will tell them that they must receive approval from the forester and schedule a meeting with the forester and us to discuss. We do not want them to trim without our approval.
    2. RENTAL UNITS IN THE GLEN: Candy Pollock asked it there was a limit to the number of units that could be rented. Joe Chaffers said there was no limit.
    3. GUTTERS: Roger Axt requested that the gutter project be completed in lieu of painting this year. He and Jack Rutherford will find out which haven’t been complete, get a bid for completion and present at the next board meeting.
8.01 CORRESPONDENCE: None.  

9.0 FUTURE BOARD MEETINGS AND ADJOURNMENT:

9.01 NEXT BOARD MEETING: April 22 at 4:45 p.m.
9.02 Motion to adjourn adopted by acclimation.