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THE GLEN OF PACIFIC GROVE HOMEOWNERS ASSOCIATION |
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THE GLEN OF
PACIFIC GROVE HOMEOWNERS ASSOCIATION August 27, 2002 1.01 CALL TO ORDER at 5:00pm 2.00 ROLL CALL Candy Pollock, President Present Also present: Adorian de Galffy, Pat Clause, Connie Shelstad, Wolfgang Haas, Glen Grossman, Carmen Rousso, Alice and Earl Freyeisen. 3.0 AGENDA REVIEW & RESIDENT REQUESTS. Mrs. Rousso commented that she was shocked at the increase in monthly dues this soon. She felt there was not enough information in the newsletter. President Candy did read excerpts from recent newsletters which had discussed the possibility of an increase. Mrs. Rousso said she had heard an announcement at the annual meeting that there would be no increase this year. The new dues of $245 are effective September 2002. There is a tree growing near the porch and there are raised tiles on back patio. Tree was removed. #86 is being sold. The owner wants to have the gates open for open houses. Board had approved permitting residents to have the gates open for weekend open houses. 4.0 APPROVAL OF PREVIOUS MEETING MINUTES. 4.01 Minutes of June 18, 2002 accepted as modified. 4.01 Minutes of July 8, 2002 accepted as modified. REPORTS. 5.01 Delinquency Reports (7/31/02). Bob Stevens moved, Jack Rugar seconded, accepted as reported and modified 5.02 Financial. Reports (7/31/02) Bob Stevens moved, Jack Rugar seconded, accepted as reported and modified 5.03 Bank Statements (7/31/02} Bob Stevens moved, Jack Rugar seconded, accepted as reported and modified 5.04 MCC Billing Report (7/31/02) Bob Stevens moved, Jack Rugar seconded, accepted as reported and modified 5.05 Welcoming Committee (Pat Claus) There is a new tenant in #74, Ted Robinson and wife. They will be here for nine months while they build their house. 5.06 Gardening Committee - Glen Heights has asked permission to trim the trees at the top of the hill. President Candy and Pat Claus will walk around and check the trees. Glen Heights says it has permission of the city forester, Frank Ono. Glen Grossman suggested we see written permission. Bob Stevens suggested inquiring into liability insurance should someone or something be harmed. (see attached report). 5.07 Lake Report - Jack Rutherford spoke with the experts. Two things: (1) use copper sulphate (not advised) which kills everything in sight or (2) get fish for the big fish to eat, maybe put shell fish there. The Board prefers second approach. Rutherford to further investigate and report at next board meeting. 5.08 Rules Compliance - Candy Pollock Guest Parking violation letters sent to units #100, #74, and #34. 5.09 Architectural Control Committee - No report 5.10 Maintenance Report - Jack Rutherford Roof - According to Scudder Roofing, Units #82, #102, #104,
and #106 require roof repair. The cost will be @$1600. Rugar moved, Rutherford
seconded, expenditure authorized. 5.11 Emergency Preparedness - Candy Pollock Questionnaire to go out from President Candy to the membership 5.12 Staff Report Gate - President Candy says the gate people tested gate keypad and it works fine. Raccoons - Director at large Rugar says he’s playing telephone tag with raccoon remover. Pigeons - President Candy will report for next meeting. Vouchers - nicol "tt.. cmJ..,.,..,itt..r1 J.." Ti,.,.., p.,,, ((1 have no idea what this means)) Accounting code #8180 unclear. Candy to meet with Jim Ray and Joseph Chaffers and report at next meeting 5.13 Ad Hoc Committee CC&R Revision Committee - Candy wants name changed to Governing Documents Revision Committee. Report by Grossman next meeting 6.00 UNFINISHED BUSINESS 6.01 Cosmetic Work Around Meters - (Jim Ray) written report submitted. PG&E won’t help us with this problem. Pumps aren’t the problem, the pipes are. Jim will work on this. 6.02 Perimmeter Fencing - deferred 6.03 Insurance Information - Jeff Kane will address us at Annual Meeting. 6.04 Unit 19 - Railing Painting – Connie’s (#19) front railings need painting. Rugar says #10's railing rusted through and needs replacement. Rugar and Rutherford to get bids. 6.05 Unit 88 - Rail and Cement Repair - The Coxes want railing installed to accompany the two steps and cement crack repaired. The crack is not a hazard. Issue of railing to be referred to the Architectural Control Committee. 7.00 NEW BUSINESS 7.01 Fine Procedure - Grossman advises Civil Code Section 1363(h) requires the Board to vote on discipline and advise the member to be disciplined of the meeting at which the discipline is to be imposed. Notice of the next Board meeting is sufficient. 7.02 Business Cards - It has been suggested that each Officer and Director of the Board have business cards. These will not be ordered until AFTER the annual meeting and the election. The design to be selected after the meeting. 7.03 Resident Questionnaire B will be sent out 7.04 Ducks - A discussion on ducks was deferred. 7.05 Annual Meeting Preparation - 11/1/02 at 7:00 pm at the Shoreline Community Church offices, just outside the Glen Heights gate. A general questionnaire re: scheduling of Glen HOA Board meetings will be sent. In addition, an Emergency Preparedness questionnaire will also be sent. 7.06 Delineation of officers duties - Treasurer Jim Ray wants to see a more detailed delineation of the duties of the officers and directors of the Glen HOA, i.e., who is responsible for writing letters, negotiating contracts, etc. Secretary Stevens suggested that since the Glen HOA is a corporation, specific duties of each officer and director might be found in the Corporations Code. 8.0 CORRESPONDENCE 8.01 General Correspondence - None 8.02 Board Correspondence - None 9.00 ADJOURNMENT 9.01 Next meeting date: 5:00 p.m. on 9/17/02 9.02 Adjoum-6:24p.m. There being no further business, the meeting was adjourned at 6:24 p.m. |