THE GLEN OF PACIFIC GROVE HOMEOWNERS ASSOCIATION
BOARD OF DIRECTORS MEETING 

June 18, 2002
9 Glen Lake Drive
Pacific Grove, CA 

MINUTES 

1.0   CALL TO ORDER 5:00 p.m.

2.0   ROLL CALL  

Candy Pollock              Director and President            Present
Jack Rutherford            Director and Vice-President    Present
Jim Ray                        Director and Treasurer            Present
Jack Rugar                   Director at Large                    Present 

Absent: Managing Agent Joseph Chaffers, Secretary Bob Stevens 

Members Present: Adorjan Degalfy, Wolfgang Haas, Connie Shelstad, Carol Rutherford, and Glen Grossman. Member Grossman was appointed Acting Secretary for the meeting and took the Minutes. 

3.0       RESIDENT REQUESTS: Member Shelstad advises the iron railing on unit #19 needs painting. 

4.0       MINUTES FROM MAY 21, 2002 Board Meeting: Received and approved 

5.0       REPORTS 

5.01     DELINQUENCY REPORTS: no report 

5.02     FINANCIAL REPORTS: Treasurer Ray reported the voucher invoice system

was working. 

5.03     BANK STATEMENTS: no report 

5.04     MCC BILLING REPORT: no report

Motion by Director Rugar to receive the above reports, seconded by Director Ray. Motion approved. 

5.05     WELCOMING COMMITTEE: no report

5.06     GARDENING COMMITTEE: report previously submitted 

5.07     LAKE: Director Rutherford reports there is a lot of algae in the lake this year. The gardeners are doing all they can do. A suggestion is made to introduce catfish into the lake to eat the algae. Director Rutherford will investigate the feasibility. 

5.08     RULES ENFORCEMENT COMMITTEE:. Director Pollock reports unit #12 received a second letter and appears to be no longer encumbering the common areas with his vehicle sticking out into Glen Lake Drive.
Director Pollock reports that the notion of making Glen Lake Drive a one-way street may not force drivers to slow down and may in fact encourage drivers to increase their speed. Therefore, the motion is being tabled. 

5.09     ARCHITECTURAL CONTROL COMMITTEE: report submitted by Chairperson Sandy Claus. He met with Committee Member Ron Johnson to discuss esthetic standards. The Committee approved the request of unit #7 to install French doors. 

5.10     MAINTENANCE: Director Rutherford reported he has received a bid of $8,000 to repair the bridge. Director Jim Ray noticed the flashing was deteriorating in places. Director Rugar noticed termites at the bottom of the posts to the entrance of unit #16. Orkin will be coming out to inspect. 

5.11     STAFF REPORT: Director Pollock reported the Emergency Preparedness Committee will be co-chaired by Stephanie Lee and Christina Bronfeld. They will write articles for The Glen Gazette, etc. Director Pollock further reported that materials for emergencies are in a container on the patio of unit #26. Last week a deer impaled itself on the fence. Director Pollock reported she called the SPCA 4 times and they never called her back. Member Shelstad advised she called the Pacific Grove Animal Control which told her it was the Association's responsibility to remove dead animals and that PG Animal Control does not work on weekends. Member Shelstad paid someone $300 to remove the dead dear. Motion approved to reimburse Member Shelstad $300. Director Rugar reported seeing no raccoons recently. Director Rutherford reported the water meter to #92 broke and the gardeners repaired it.

6.0       UNFINISHED BUSINESS

6.01     ECHO SEMINAR: Director Pollock reported Directors Pollock, Rutherford, Rugar, and Member Grossman would be attending the Annual ECHO Seminar on Saturday, 6/22/02, in San Jose at 8:30 a.m. 

6.02 INSURANCE COVERAGE: While the Board is most likely complying with the insurance requirements set forth in the Davis-Sterling Act, Member Haas asks if the Board is complying with the insurance requirements set forth in the CC&Rs. Director Ray advises he will invite Jeff Kane to attend a board meeting and advise us on what we are covered for and what we are not. Director Rutherford will draft a cover letter for MCC to send to Jeff Kane along with the appropriate CC&R provisions. Director Rutherford will also draft a letter to the Association members setting forth what the Association's insurance will cover. OPEN 

6.03 RESERVE STUDY COMMITTEE: Chairperson Ray presented the report. He and Rugar had finished obtaining bids on the major components of the common areas and with assistance of Member Shelstad, had projected cash flow in and likely expenditures over the next ten years. Sunstone Consulting was not that far off. Dues must be raised. A one-time increase of $20 will not be sufficient to adequately fund the Reserve Account. The Reserve Account needs an additional $20 per unit per month for 2003-2004 and a further $20 increase per unit per month ($40 total) for 2004-2005 and every year thereafter. MCC had proposed increasing dues to $228 for 2003-2004 but that increase is not only inadequate, it requires a much larger increase than $20 in future years. The Committee recommends increasing dues by $25 per unit per month. Motion by Director Rugar to increase the Operating Account dues by $5 per month per unit and the Reserve Account dues by $20 per month per unit, seconded by Director Ray. Motion approved. OPEN 

6.04     ARNET PARK: Issue is now in the City's hands. Nothing more to do. 

6.05     HILL BEHIND #69: Issue apparently resolved to the owner's satisfaction.  

6.06     UTILITY METERS: Director Ray advised meters are rusting and he is still working on a design for the lattice. OPEN 

6.07     PARALLEL PARKING: deferred due to inability of CC&R Revision Committee to meet. OPEN 

6.08     ASSOCIATION TELEPHONE NUMBER: Phone # is 642-2441. Board members know the number to call to retrieve messages. Director Pollock will monitor. 

6.09     ASSOCIATION MAILBOX: Director Pollock displayed the Association's new receptacle for mail, suggestions, etc. Member Sandy Claus will mount it at Mail Station "D", across from unit #98. 

6.10     PERIMETER FENCING: The full Board needs to walk the perimeter of the property. Director Rutherford suggested the Fire Department be invited to inspect the area behind units #9 and 25 to determine if they constitute a fire hazard. DEFERRED. 

6.11     DOG POOP: "Scoop the Poop" signs have been mounted in discreet areas of The Glen. 

7.0       NEW BUSINESS 

7.01     JULY 4th PICNIC. Will take place on "The Greens" or the lawn by unit #110.