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THE GLEN OF PACIFIC GROVE HOMEOWNERS ASSOCIATION |
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THE GLEN OF PACIFIC GROVE HOMEOWNERS
ASSOCIATION May 21, 2002 1.0 CALL TO ORDER. 2.0 ROLL CALL Candy Pollock, President
Present Also present: Augie Louis, Sandy and Pat Claus, Adorian de Galffy, Glen Grossman, Alice Freyeisen, Chuck Adams, Wolfgang Haas, Beverly and Rob Roy McGregor. 3.0 AGENDA REVIEW, RESIDENT REQUESTS, CONSENT CALENDRAR APPROVAL Former Director Glen Grossman made 3 statements/suggestions: a. There is an "older blonde
haired lady who walks her dog (a pug) off the leash Owner Adorian de Gallffy requested that he be allowed to keep the front gate open from 1:00 - 4:00pm on Saturdays and Sundays for the next two weeks. He will be holding his unit open. Stevens moved, Rugar seconded, to permit him to keep gate open. Rugar reminded De Gallfy about the parking problem. 4.0 APPROVAL OF PREVIOUS MEETING'S MINUTES 4.01 Minutes - April 9, 2002 Accepted as corrected 5.0 REPORTS 5.01 – 5.04 Delinquency Reports (4/30/02) 5.02 Financial Reports (4/30/02) 5.03 Bank Statements (4/30/02) 5.04 MCC Billing Report (4/30/02) Bob Stevens moved, Jack Rugar, seconded, items 5.01 - 5.04, approved as reported 5.05 Welcoming report Pat Claus stated that Michael Bona (#100) and Carol Wylie and Bob Gartin (#48) have moved in. Pat presented them with their Welcome Packet and houseplant. Report attached. 5.06 Gardening committee See attached detailed report. It has been suggested that the bench be moved from the sidewalk to the yard area. 5.07 Lake Report The lake will be "shocked" into life, using a special chemical which costs $400 for a 100 pound bag, 5.08 Rules compliance #12 had guest parking problems, violation letter was sent.
Also are being parked with their end sticking out into the street. A black jeep
(license number, loveuupu) was parked in street. 5.09 Nothing from ACC 5.10 Maintenance report Chuck Adams reported that the tennis court log is being complied with and the log is current. Vice President Jack Rutherford inquired about the lumber quote for repairing or replacing the bridge. Jack thinks the replacement can be done with little effort. The bridge is rotten and the support beams no longer support the bridge. There's a feeling that the entire bridge will ultimately have to be replaced, due to the water rotting the wood. Chris Miller construction has bid on the job and Dennis Sullivan may also submit a bid. Jack Rutherford volunteered to get a third bid. 5.11 Emergency Preparedness Craig Wooley prepared a report on emergency preparedness. President Candy provided a 3 page outline for the information of the Board. Copy attached. The emergency preparedness materials are being stored at * * * * * * * * * * * * 5.12 Staff report The annual ECHO annual will be held at the Santa Clara
Convention Center on June 22, 2002. President Candy will attend the Basic track;
Glen Grossman will attend the Legal track; Jack Rugar will attend the Financial
track; and Jack Rutherford will attend the Maintenance track. Secretary Bob
Stevens will be out of town. 5.13 Ad hoc committees. 1. Treasurer Jim Ray reported on the reserve study analysis and bid process. (copy attached) The Ad hoc committee has selected three painters and three roofers. According to Treasurer, the Sunstone estimates were fairly accurate. Roofers Louis and Riparetti submitted a much too low bid and provided no details. The other roofers did an excellent job. The Ad hoc committee took the 40 year shingle numbers, averaged them and then increased them slightly. The figures for road repair and lake maintenance are relatively small numbers and will not be adjusted, The estimates from the three painting contractors were more or less the same. All the painters agreed that we need "another paint job." They pointed out to our committee the problem areas. The masonite siding is subject to "exploding" when it gets wet. All recommended that the Glen should paint this year. Board will review the committee report. 2. The CC&R Revision committee did not report 6.0 UNFINISHED BUSINES 6.01 Drainage into Arnett Park - The city will review their permits from the Glen and see what the history is. (Letter from city attached) 6.02 Unit 69 Hill Problem - Letter was sent on May 15, 2002 (Copy attached) 6.03 Summer picnic - The Glen will host a picnic on the 4th of July in Arnett Park, starting at 1:00 p.m. (Letter attached, details to be in newsletter). Jim Ray moved to provide picnic materials, Bob Stevens seconded. 6.04 Parallel parking in driveway - Tabled until June meeting 6.05 Bids for management company - Tabled indefinitely. Secretary Stevens suggested that this search be postponed for the next board. He will solicit Requests for Proposal 6.06 Cosmetic work around gas meters - PG&E said they would paint them for us but they have to check the clearances. Treasurer Jim Ray will coordinate with PG&E. 7.0 NEW BUSINESS 7.01 Association phone number - The Glen needs its own phone number which will be checked daily. The Board will have 24 hours in which to respond. It will be a voice mail system which will cost $20 a month. Stevens moved we authorize this expenditure, Jack Rugar seconded the motion. 7.02 Association mailbox and address - The Glen will have a mailbox for the Board. It will be 1 Glen Lake Drive and will cost $59 or $69. Jim Ray moved and Jack Rutherford seconded the motion to purchase the mailbox. 7.03 Perimeter fencing - the fence from #74 to #96 is only a wooden fence that belongs to the people who live there we are not secure, anyone can just walk in, We should notify the city to have the people clean up the area. 7.04 Dog walking alert sign - We need to find some signs to inform dog owners of their responsibility to pick up after their pets. 8.0 CORRESPONDENCE 8.01 General correspondence - There was none 8.02 Board correspondence - There was none 9.0 ADJOURNMENT 9.01 Next meeting - June 18, 2002, 5:00pm in Unit #9 9.02 Meeting adjourned at 6:05pm |